The Event Assistant Admin Volunteer role is to help with the organisation and planning of events for families and children, supported and bereaved.  It is a role that requires enthusiasm, dedication, flexibility and for the volunteer to be friendly and approachable whilst maintaining boundaries and confidentiality.

Shooting Star House, The Avenue, Hampton, TW12 3RA


10am to 1pm (minimum commitment) Thursday’s

Duties and key responsibilities

  • In-putting data on to the care database
  • Creating Excel sheets for events with important information
  • Calling families to remind them of events and covid policies they need to follow
  • Calling venues to confirm details
  • Event preparation / take down
  • Storing and organising event items for future use
  • Printing photos for display boards
  • Checking media consent and posting letters
  • Event research
  • Putting care packages together to be sent to families who missed an event due to sickness etc
  • Flexibility required to be prepared to assist in a wide variety of tasks
  • Assist with food preparation at events

Skills and Experience

  • Availability on a Thursday morning 10am-1pm or longer if possible.
  • Basic Excel skills essential
  • Full, clean driving licence, desirable but not essential
  • Enhanced DBS checked – all Volunteer roles at our hospices require us to carry out a DBS check at the appropriate level – this is a simple online procedure
  • Completion of mandatory training as required
  • Attention to detail, especially for proof reading
  • Organised and good at keeping detailed notes