The Event Assistant Admin Volunteer role is to help with the organisation and planning of events for families and children, supported and bereaved.  It is a role that requires enthusiasm, dedication, flexibility and for the volunteer to be friendly and approachable whilst maintaining boundaries and confidentiality.

Location:
Shooting Star House, The Avenue, Hampton, TW12 3RA

Times: 

10am to 1pm (minimum commitment) Thursday’s

Duties and key responsibilities

  • In-putting data on to the care database
  • Creating Excel sheets for events with important information
  • Calling families to remind them of events and covid policies they need to follow
  • Calling venues to confirm details
  • Event preparation / take down
  • Storing and organising event items for future use
  • Printing photos for display boards
  • Checking media consent and posting letters
  • Event research
  • Putting care packages together to be sent to families who missed an event due to sickness etc
  • Flexibility required to be prepared to assist in a wide variety of tasks
  • Assist with food preparation at events

Skills and Experience

  • Availability on a Thursday morning 10am-1pm or longer if possible.
  • Basic Excel skills essential
  • Full, clean driving licence, desirable but not essential
  • Enhanced DBS checked – all Volunteer roles at our hospices require us to carry out a DBS check at the appropriate level – this is a simple online procedure
  • Completion of mandatory training as required
  • Attention to detail, especially for proof reading
  • Organised and good at keeping detailed notes

 

Apply