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Event Assistant Admin volunteer
The Event Assistant Admin Volunteer role is to help with the organisation and planning of events for families and children, supported and bereaved. It is a role that requires enthusiasm, dedication, flexibility and for the volunteer to be friendly and approachable whilst maintaining boundaries and confidentiality. Please scroll down for more details.
Job detail
Location:
Shooting Star House, The Avenue, Hampton TW12 3RA
Time:
Tuesdays and/or Thursdays 10am-1pm (or longer if available)
Duties and key responsibilities
- In-putting data on to the care database and generating reports
- Updating the family events outlook calendar and master planner excel document with all event details
- Organising internal documents on Sharepoint
- Adding events onto Eventbrite & our website (via Wordpress)
- Creating planning documents for events with important information
- Calling and messaging families to request feedback and consents and share images taken at events
- Messaging families and sharing posts on Facebook to promote upcoming events
- Event research such as sourcing venues and suppliers
- Event preparation / take down
- Storing and organising event items for future use
- Printing photos for display boards
- Assist at care events where possible
- Flexibility required to be prepared to assist in a wide variety of tasks
Essential Skills and experience
- Basic Excel skills essential
- Eventbrite experience preferred
- Attention to detail, especially for proof reading
- Organised and good at keeping detailed notes
- Ability to work confidentially and within clear professional and personal boundaries
- Completion of mandatory training as required
- DBS checked – all Volunteer roles at our hospices require us to carry out a DBS check at the appropriate level – this is a simple online procedure